Your Experts In Conference Planning

At Julia Charles Event Management, we are committed to creating a partnership with you to plan and deliver conferences that will exceed your expectations. Conferences consist of many key elements that we will make sure are always covered for you. Our client’s expectation and vision are always at the heart of what we do. We will work with you to design a bespoke project plan for your conference and be your partner throughout this journey.

Expert conference management and event production agency in the UK

Whether you are planning a conference, a live event or a business or corporate event you will need an agency or company to help you plan, manage and organise it. This is where Julia Charles Event Management can help. We have over 15 years’ experience so when it comes to producing an informative and memorable conference we are the people to call.

Organising a conference is a full time event that needs careful planning and management to make it a smooth and seamless process. While it can be tempting to try and do it yourself, the reality is it is much more than just booking a venue. For example, if you are thinking of hiring a motivational speaker or maybe a celebrity to host your conference then it is easy to get bogged down with chasing quotes, going back and forth to find out more information about the venue and dealing with agents. At Julia Charles Event Management we can step in and take control, not only freeing up your time, but helping you negotiate the best prices while managing all elements of your conference.

Key Services

What can a conference management company provide?

There are many elements to consider when planning a conference but working out what you want to achieve is one of the most important parts of the process. Once you know this your conference event planner will be able to work with you to create a plan based on what you will need. Some questions to ask yourself may include: Where do you want the conference to take place? How many people will be attending? Will you be providing accommodation? At Julia Charles Event Management we can work with you to find the answers to your questions and understand your needs to provide you with a full conference and event planning service.

Not only will our conference event planners help you turn your vision into reality, but they will also help you make decisions on key elements such as: budget, venue location, delegate management, accommodation, registration, AV services and much more. When it comes to conference and event planning, at Julia Charles Event Management you are in safe hands. 

Is there a difference between event planners and conference production?

Yes and no. While a traditional event planner may be able to plan and organise a conference, a conference production agency will be able to carry out all aspects of putting together a conference. From the registration process through to accommodation and the all-important speakers, at Julia Charles Event Management we are much more than just an event planning company, we are full on conference planning and management specialists.

Many event planners can help you plan a conference but not many can provide a full conference event planning and production service. We will be able to help with everything from finding the right venue and ensuring a health and safety assessment is carried out to booking the accommodation for your delegates and everything in between.

Examples Of Other Exceptional Events

What about AV equipment and staging?

While some venues have built-in conference facilities others do not. Experience allows us to look at an empty venue and design a fully bespoke conference solution for our clients. From staging and venue dressing to lights and AV equipment, we will get everything in place to transform an empty space into a dedicated conference space.

At Julia Charles Event Management we have over a decade’s worth of conference management experience and have worked with multinational brands to deliver truly exceptional conferences. Our conference event planners will work with you to make sure your dreams are turned into a reality and will help remove the stress from the whole experience.

From the initial stages of visualising your concept to looking at designs we can bring your ideas to life and deliver a staging solution that meets your needs. Whether you need a multi-level stage or a custom set to be built, we would love to help. Over the years we have created some amazing stages at all types of venues up and down the country, and we would love to do the same for you.

How can you make sure things run smoothly on the day?

Lots of companies can help you plan your conference but if things start to go wrong on the day then you may be left to sort out the mess. At Julia Charles Event Management we work hard to make sure that does not happen. From attending to your delegates and making sure they get to the venue to managing the caterers so lunch is ready on time, we can take the worry out of managing a conference. And because we are an experienced conference production agency we are used to dealing with problems and making sure they are dealt with quickly and efficiently to minimise disruption.

By using a professional conference event planning company you will be freed from the worries normally associated with event planning. Our friendly and professional team are experts in the events industry and over the years have worked with a number of top brands, multinational companies and celebrity clients. If you want to give your delegates the best experience possible then you need to speak with our team today.

Get in touch with our team today on 01908 969 322 to discuss your conference production needs and let us work with you to create a truly memorable conference while building a long lasting partnership.