How To Transform An Office Space Into An Amazing Event Space! (2020)
Hosting an event in your own office space brings with it many benefits; it saves on cost (you don’t have to pay to rent a venue or event space), it can make it easier for your staff to get to, amongst several other benefits.
Before | Event Space | Images
Why Host A Party Or Event At Your Office?
- Saves on Cost; no need to hire a venue or event space
- Convenient; easy for staff and guests to get to
- Easy to Transform into an event space
- Boosts staff morale
As an event management company with over fifteen years in the industry, we regularly transform our client’s office spaces into wonderful event spaces, so we thought we would pass on some of this knowledge and put together a guide for transforming your office space into a special event space!
So, let’s get into it; how do I transform my office space into an event space?
Step 1: Assess Your Needs and Requirements, Set A Budget
As goes with any event, the very first step is understanding your needs and requirements; what event do you want to create? What do you want the outcome to be?
For example, are you hosting the event to boost team morale? To improve teamwork and create closer working relationships with staff? Are you celebrating success?
Understanding your desired outcome will help with choosing what to have at your party or event. If you’re looking to improve teamwork, think about adding some team building activities to your party, such as unique games and attractions for your staff to compete against each other.
Step 2: Assess Your Office Space
Once you have understood your needs and requirements and have set a budget for your event, you will need to get an understanding of the space you have to work with.
To make your office party or event interesting and feel different from a normal office working environment, you will want to completely transform your office space into a spectacular event space.
To do this, you will need to see how much space you have to work with; can you move desks, office furniture out of the office / around the office to make space for event decorations, props, furniture and even a dance floor, bar or anything else! Depending on how far you want to take things…
If you book an events company, they can remove the office furniture and reset the space to how it was prior if you are looking for an easy, stress-free option.
Here’s a transformation we done in our own office!
After | office Space Transformation
Stage 3: Transform Your Office Using Props, Decorations and More
Now, to make sure your party or event doesn’t feel like your normal office working environment, you will want to hire event furniture, props and decorations along with lighting services to transform your office space into an event space like no other!
Depending on your budget, you will want to consider the following to transform your office space:
- Event Props
- Event Decorations, such as backdrops, table centrepieces and more
- Dance Floor Hire
- Mobile Bar Hire
- Seating Hire, Stools, Benches, Tables
- Lighting, Draping
You may want to consider decorating your office space to a specific theme. For example, if you are hosting an Office Christmas Party, you may want to consider a Christmas Theme such as the Winter Wonderland Theme to make your party that much more special!
Halloween Parties are a very popular option for Office Parties, so we find the Halloween Theme is a very popular choice for clients hosting Halloween Parties at their office.
In order to transform your Office space, you may want to give staff a half day, so when they return, it is transformed. Alternatively, the space you are transforming can be draped off and out of service until the transformation is completed.
Stage 4: Bar Hire and a Dance Floor
We offer some fantastic dance floors that will not only transform your office space, but will become a hub for your staff and guests to let loose and have a good time.
To add another element to your Office Party, choosing a fun and exciting bar is essential! Again, we boast a wide range of bars available to hire for office spaces and parties.
Your Bar will be visited by everyone at the party and will add to the party atmosphere you want to create for your office party!
Stage 5: Enjoy!
Now you’ve transformed your office space into a party environment, you can now enjoy your party!
If you haven’t booked your Office Party through an event management company like ourselves, you will need to think about how you can manage the event to keep things running smoothly.
As always, we recommend booking through an event management company as they can fully organise and manage your Office Party, leaving you with nothing to worry about, allowing you to enjoy your party in peace!
If you’re interested in booking an Office Party through us, feel free to get in contact with a member of the team to discuss your ideas and what you’re after.