Events Industry: Working Safely During Coronavirus (COVID-19)
We understand how important it is to work safely and support health and wellbeing during the COVID-19 pandemic and not contribute to the spreading of the virus.
The Government has rolled out a ‘five-stage roadmap of bringing back performing arts safely, which directly relates to the events industry.
- Stage One: Rehearsal and training (no audiences)
- Stage Two: Performances for broadcast and recording purposes
- Stage Three: Performances outdoors with an audience and pilots for indoor performances with a limited socially-distanced audience
- Stage Four: Performances allowed indoors and outdoors (but with a limited socially-distanced audience indoors)
- Stage Five: Performances allowed indoors / outdoors (with a fuller audience indoors)
We are now at Stage Three of the roadmap.
What Does Stage Three Mean For The Events Industry?
Stage Three of the roadmap means “performances outdoors with a socially distanced audience can take place in line with this guidance”, which for the events industry, means we can organize performances for outdoor spaces.
Indoor performances to a live audience is subject to the evaluation of pilot events being supportive. We have been told this will be no earlier than 15th August.
Events in outdoor spaces that are organized by businesses, charitable or political organizations, and public bodies following COVID-19 Secure guidelines can host larger groups if they are following guidelines, reducing the risk of transmission and complete a risk assessment.
Managing Risk At An Outdoor Event
Assessing and managing risks of COVID-19 is essential to the safety of everyone involved. Any risks employees, visitors, guests face need to be reasonably minimized.
The central part of making an Outdoor Event safe is by completing a comprehensive Risk Assessment and using this to inform and guide decisions and control measures. If the event involves fewer than 5 workers, you don’t have to write anything down as part of your risk assessment.
In your assessment, you should have particular regard to whether the people undertaking the activity are especially vulnerable to COVID-19. Failure to complete a risk assessment that takes account of COVID-19 or failing to put sufficient measures in place could be a breach of health and safety law.
Workers and participants should be involved in assessing risks and the development and review of health and safety policies. You must share the results of your risk assessment with your workforce and you should consider publishing the results on your website.
We keep a temporary record of event visitors for 21 days and supply this data if requested for NHS Test and Trace.
- 2 metres where possible
- 1m with robust risk mitigation where 2m is not viable
- If social distancing cannot be followed in full, consider whether the activity needs to continue
- Keep activity time where social distancing cannot be maintained as short as possible
- Using screens or barriers to separate people from each other
- Using back-to-back or side-to-side working (rather than face-to-face) where possible
- Reduce the number of people each person has contact with by using teams/partnering
- Increase the frequency of handwashing and surface cleaning
- Particular attention to high footfall areas, common touchpoint, toilets
Personal Protective Equipment (PPE) And Face Coverings
To maximize the safety of all participants, we need to assess (as part of the Risk Assessment) whether PPE is a requirement. There are areas and circumstances where Face Coverings are required or exempt.
Face coverings are not required in restaurants with table service, bars, and pubs. If other indoor premises have a café or seating area for you to eat and drink, then you can remove your face covering in this area only. You must put a face covering back on once you leave your seating area.
The government’s guidance for keeping workers and customers safe during COVID-19 in restaurants, pubs, bars and takeaway services clearly advises that designated indoor seating areas for customers to eat or drink should at this time only be open for table service, where possible, alongside additional infection control measures.
Of course there are exceptions to wearing PPE / Face Masks. There are areas/scenarios where are Face Mask is not necessary and there are medial/health reasons for not wearing a Face Mask.
Those who have an age, health or disability reason for not wearing a face covering should not be routinely asked to give any written evidence of this, this includes exemption cards.
The government has also published guidance on the safe disposal of waste for the public and businesses.
Where To Wear A Face Covering (England)
- Public Transport/Transport Hubs (airplanes, trains, trams and buses and their stations)
- Shops, Supermarkets, Shopping Centres, Auction Houses
- Premises providing Professional, Legal or Financial Services (post offices, banks, solicitors)
- Premises providing Personal Care and Beauty Treatments (hair salons, barbers etc.)
- Premises providing Veterinary Services
- Visitor Attractions and Entertainment Venues (museums, cinemas, theatres, adventure activity centres, funfairs)
- Community Centres, Youth Centres and Social Clubs
- Public Areas in Hotels and Hostels
- Storage and Distribution Facilities
There are Enforcement measures in place for failing to comply with this law
Different rules exist in different parts of the UK:
PPE / Face Mask Exceptions (England)
- Children under the age of 11
- People who cannot wear a face covering because of a physical or mental illness, impairment or disability
- Employees of indoor settings, Transport Workers, although employers may consider their use where appropriate in line with COVID-19 Secure guidelines
- Police Officers, Emergency Workers
- If you are speaking to/assisting someone who relies on lip-reading, clear sound or facial expressions
- To avoid harm or injury to yourself or others
Scenarios Where You Can Remove a Face Covering:
- If asked to Identify yourself in a bank, post office, shop staff or relevant employees, assessing health, age identification purposes when buying age-restricted products
- If required to receive treatment or services, for example when getting a haircut
- To take medication
- Delivering a sermon or prayer in a place of worship
- Getting married in a relevant place
- Undertaking exercise or activity that would negatively impact your ability to do so
We hope this has given you an insight to how Events work during the COVID-19 pandemic.