Mini-Festival Hire | How To Host a Corporate Festival

Discover how your company event can be transformed this summer with a mini-festival.
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When you think about ‘Festivals,’ it’s often the sprawling fields of Glastonbury with its thousands of music lovers and abundance of stages, the mind-blowing magical set designs of Tomorrowland, or the out-of-this-world atmosphere of Electric Daisy Carnival.

The festival experience is no longer just for huge outdoor fields and iconic venues. Now with the rise of the mini-festival you can recreate all the vibrancy and excitement of the larger festivals on a more intimate and tailored scale.

Mini-festival hire is allowing brands and companies to immerse guests in the atmosphere of a festival in any space, whether it’s a summer party, company fun day, conference or unique brand activation. Discover how you can host one for your next corporate event.

Interested in Festival Theming? Please take a look at our Festival Theming Services here.

Mini-festival decorations, beer wheelbarrow bucket and guests enjoying this company event.
Your company will love all the vibrancy of a mini-festival at your summer gathering. Click the image to see more festival theming services and images.

Table of contents

What is Mini-Festival Hire?

Mini-festival hire recreates the festival atmosphere on a smaller, more manageable scale.

Ideal for corporate festival events as companies can utilise their car parks, green space or venues such as hotels.

With the right event management, any space can be transformed into a lively festival vibe.

Mini-festival hire is super flexible, from smaller boutique-style parties, right through to fully immersive outdoor events with live music, entertainment, street food and creative styling.

Fun props and styling at a corporate mini-festival event including elephant and teacups.
A mini-festival incorporates all the fun and vibrance of a larger festival just on a smaller scale.
Summer themed event space for corporate mini gathering.
Add some festival summer flair to corporate event space for a vibrant atmosphere like we did here.

How Do You Plan a Corporate Mini-Festival?

Planning your corporate festival starts with a clear concept, choosing a venue, incorporating entertainment, festival-style staging, and immersive experiences to engage attendees. Let’s dive in.

Decide Your Mini-Festival Concept

To start planning your mini-festival, you need to define your concept.

Your company festival will need to consider elements such as venue styling, entertainment, and catering.

Then, tying these elements seamlessly together with a unique theme, are you looking for something boho chic? Or a more high-energy music fest? You will want to decide your mini-festival concept based on your goals, audience and ages.

  • Corporate Summer Parties > Think about branded decor, live entertainment and day to night transitions.
  • Brand Activations > Create immersive, Instagram-worthy experiences with interactive elements.
  • Private Celebrations > Think luxury boutique style with gourmet food and themed cocktails.
  • Family & Community Events > Consider adding fair rides, street performances and children’s crafts.
  • Conferences > Think captivating entertainment, branded styling and immersive staging.

When you’re happy with your concept, you can begin to consider your mini-festival design.

Festoon lighting at a mini festival.
Festoon lights add magic to your festival theming.

Design Your Company Festival

Now that you have the mini-festival concept, you can begin the exciting part of designing your event.

Whether you want a classic Glastonbury vibe or a more stylish Ibiza VIP experience, your mini-festival should reflect the atmosphere you want to create.

Indoor Outdoor Mini-Festival Belfry Hotel

A mini-festival event design concept inside the Belfry Hotel for a corporate event.
Our team were asked to design an indoor mini-festival for a corporate client based at ‘The Belfry Hotel.’
Vibrant festival style seating design for an indoor mini festival event.
So our creative designer utilised vibrant seating and unique can barrel tables for a playful festival feel.
Deck chair mini festival event design.
As well as this, our team designed immersive giant sun deck seating areas, great for photo opportunities.
Entrance way design for small company festival at corporate event.
Not only did we design the inside, we created bespoke festival-style entrance signage outside.
A chill out tent zone designed by CAD for a small festival event for a corporate company including tents and deck chairs.
Our client also wanted an outdoor chill-out zone, so we designed a festival tent and deckchair area.
An indoor mini-festival company event with bespoke festival sign, seating and chill out zones.
Our clients and the guests loved the indoor and outdoor festival theme, and had a fantastic event.
Click to play the entire process of transforming The Belfry Hotel for this mini-festival corporate event.

What Should You Include In a Mini-Festival?

Design is in the bag, and now you want to get down to the interactive details of your company festival.

It goes without saying that to recreate the atmosphere of the largest festivals in the world, your entertainment, catering and activities are essential to getting this just right.

The only part we may not want to recreate is the portaloos…we have some more sophisticated options for that element!

Festival style portacabin.
Portacabins made into luxury at this enchanted garden theme mini-festival.

Live Entertainment & Performances

Music

Probably the most important aspect of your corporate festival event is the live entertainment. This can include live bands, DJs or acoustic acts to bring the festival energy. You could even hire a famous pop star tribute like Taylor Swift to entertain your guests!

Your music line-up can, ofcourse, change throughout the event. If you are transitioning from day to night, consider going from more mellow acoustic performances by day to high-energy DJs by night.

Roaming saxophonist player at a mini festival corporate event.
Musicians vibe at your mini-festival, such as our acoustic saxophonist for relaxed daytime performances.
DJ playing on stage at a corporate mini-festival with LED robot.
Transform your company festival by night with more energetic vibes such as a DJ and LED robots!

Roaming Performers

As well as music, your mini-festival hire should include walkabout performers like stilt walkers, fire breathers, or dancers – all depending on the kind of energy you want to create.

For a more relaxed company festival vibe, opt for some towering butterfly acts for guests to pose with – ideal for colourful outdoor settings. If it’s nature you love, woodland trees and even fairies can add a touch of festive magic to company fun day festivals.

If you want to ramp up the thrills, fire artists are perfect for nighttime performances, or within the same theme, LED dancers or robots can add a real special energy to the evening.

Roaming tree and fairy performers at a small festival event entertaining guests in vibrant costumes.
Our walkabout living trees and fairies entertained guests at this mini-festival.
LED robot entertainment at corporate festival event entertaining crowds.
Our smoking LED robots entertaining crowds at this Festival Conference.
Butterfly stilt walker at festival conference posing with guests.
Our vibrant butterfly stilt walker poses with guests at this mini-festival conference.

Circus Acts

From contortionists who roam your company festival event space, performing awe-inspiring tricks to captivating free-standing aerialists – acrobats add an air of festival excitement to your space.

Circus festival acts don’t have to be a huge show, they can subtly elevate your event with impromptu walkabout performances, themed costumes and dazzling smiles from hula hoopers to acrobatic duos.

Walkabout roaming fire performer and contortionist performing at small festival event.
Acts such as fire performers and contortionists can add an element of thrill to your company festival.
Stunning heart aerial act in freestanding heart prop at mini festival company event.
Freestanding aerial acts are perfect for adding a vibrant festival vibe to any company setting.
Stunning LED hula hoop act with LED rings performing at mini-festival company event.
Light up evening mini-festivals with captivating LED hula hoopers.

Food & Drinks

No festival experience is complete without food & drinks! Mini-festivals are great for recreating the street food vibe, offering cuisines from all over the globe to suit all types of tastes.

The food & drink served at your corporate festival event will, ofcourse, depend on your concept.

If you are aiming for a more sophisticated, chill atmosphere, consider themed cocktail bars or luxury VIP lounge areas with exclusive dining experiences.

With slightly larger outdoor spaces, you can offer an array of exciting food trucks, from gourmet burgers to jerk chicken and even popcorn stalls and candyfloss stations dotted around the event grounds.

Red campervan at a mini festival.
Campervan food truck at the Bluechip Festival we managed serving up delicious food.
A hub of food trucks and delicious dining at a small festival event.
We arranged multiple food hubs and trucks for this luxury mini-festival event to please all tastes.
Drinks being served at a mini-festival company event in tall glasses.
Serve up delicious cocktails and drinks from your own festival marquee at your company event.

Festival Activities & Experiences

Your company mini-festival can include a variety of festival activities & experiences, from funfair rides to inflatables and carnival-style stalls.

Depending on how much space and how many guests you have coming, you can recreate the entire carnival vibe as your concept, take a look at what we did for Blue Chip Summer Festival, combining thrills with chilled out arabesque lounge zones and festival style activities – we even added a hall of mirrors!

You can also set up fun options like glitter stations, VR zones, or even mini wellness retreats!

Mini-festival outdoors for Bluechip company event.
We transformed this outdoor space with festival activities for Bluechip company event.
Red leather sofa used for outdoor mini-festival event.
We were inspired by the vibrance of festivals using a combo of comfortable seating with colourful colours for a festival theme.
Guests enjoying this mini-festival for their company gathering.

Photo Opportunities

Festivals are about moments, and your company festival is no different, make sure you capture everything with photo booth setups, bespoke prop installations and branded backdrops.

Hire professional photographers and videographers to ensure the entirety of your event is immortalised, so you can share in the fun for years to come across socials and in the office.

Set The Stage For Your Mini-Festival

A festival isn’t complete without a show-stopping stage! The most important centrepiece to your event space, bringing performances, speeches and immersive entertainment to life.

So how do you recreate the iconic stage atmospheres of the larger festivals at your small festival?

A corporate festival event can utilise all the elements of the larger stages, from the bold lighting displays to dynamic set designs and themed structures.

A well-designed stage can transform any venue into a festival-worthy experience. Discover more about festival-style stages for your corporate events.

A bespoke stage design lit up with neon colours for a mini-festival.
Our team can create bespoke festival-style stages for your corporate events. Discover more.

What are the Key Elements of a Mini-Festival?

To summarise, the key elements of a mini-festival are:

Much like planning any festival, you will also need to consider event logistics such as venue, staff management and guest safety.

Popular themes include:

Can You Host a Festival-Style Event Indoors?

Yes! Indeed, we have previously transformed many indoor venues such as hotels with festival theming using staging, lighting and themed decor to create an immersive atmosphere.

What are the Best Venues for a Mini-Festival?

Some of the best venues for corporate festivals include:

  • Hotel grounds
  • Corporate car parks
  • Countryside Estates
  • City Rooftops
  • Warehouses

How do You Book a Mini-Festival Event?

Mini-festival hire brings the vibrant energy of large-scale festivals to a more intimate setting, perfect for corporate events, brand activations, and private celebrations.

With flexible venue options, immersive entertainment, gourmet street food, and stunning décor, companies can create unforgettable festival-style experiences!

Whether indoors or outdoors, mini-festivals transform any space into a lively, engaging atmosphere.

If you would like to find out more about mini-festival hire for your upcoming event, get in touch.

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