Festival Themed Party Planning: The Essentials For Hosting Your Own!
It’s no secret that festivals are a whole bunch of fun, fuelled by good friends, music, the odd beverage and a whole lot of mud, but did you know it is not just for Reading, Leeds and Glasto?
More and more party goers are making a stand against traditional parties and staging their own mini-festivals.
The creative minds of brides & grooms, businesses & charities, families & friends are all flowing in the direction of festival-themed weddings, family fun days and indeed birthday parties. In fact, any and all celebrations can be themed around a private festival of sorts if you see fit to bring out the Sangria and wellies!
Let us take you through just a few things to consider and a load of ideas and trends in which we use to create mini-festivals for our clients, which you can use yourself…
Create Some Exciting Invites!
Whether you are planning a festival-themed wedding, festival style corporate fun day or would like to celebrate turning that magical age with a festival-themed birthday party, the invites are the 1st thing your guests will see.
This is the perfect opportunity to showcase what your event is all about, what your guests can expect and what is expected from them without giving away too much.
There are many ways of creating invites. Either do it yourself or go to the many online shops who specialise in creating really cool and personalised invites for parties.
The location of your festival-themed event is important. It has to cater to a few major aspects in order to be suitable.
Some criteria might be the number of guests you would like to invite, what you would like to do at said location i.e. large stage for bands, yurt tents and marquees plus entertainment; and of course access.
“Do not feel as though you have to spend a fortune on a venue or piece of land for your private festival, Many of our events have taken place in our client’s gardens as per the image above.”
The Design of the Event
Event design is paramount! This is how you get your vision across. The last thing you want to do is have guests arrive and compliment you on your fantastic tea party!
You want your guests to feel as though they have come to your interpretation of Burning Man, Woodstock or Download. Whatever your taste, make sure your mark is made.
Pallet furniture will bring an element of the outdoors to your event. The modern hipster vibe that works well with almost any colour is perfect laying your drinks down on.
Why not present your guests with some unique ways to drink their beers, wines and cocktails. Fill a wheelbarrow with ice and place all your booze inside it. Not only is it a cool way of presenting the drinks but it’s also fun to see the event host walking around offering beers and wines (or champagne) from a wheelbarrow.
Your guests have not come to your festival party for a dinky martini glass, oh no! They want vessels and large glasses full of fruit and alcohol. A few great ideas for presenting drinks at your mini-festival is to collect all your unwanted glassware in the months leading up to your event.
Marmite pots, jam jars and peanut butter jars are great once stripped of the stickers and cleaned. Stick a straw and some cocktails inside and you have unique glass for your unique event.
Activities & Entertainment
Entertainment comes in all shapes and sizes however, the one piece of entertainment that is essential is music. This too, has little, if any boundaries & its fair to say there is no shortage of incredible musicians and bands to choose from.
The obvious and most popular options would be bands who perform covers such as Oasis cover bands, Elton John cover acts and many other live bands.
The reason why they are so popular is that a good cover band brings the nostalgia of the original material right before your eyes. Let’s face it, there is no better way to end the night or early morning that swaying side to side with some of your dearest friends singing all the words to Wonderwall!
Before you go on to Youtube and look up Wonderwall, have you considered alternative ideas for music at your private festival?
We have often taken buskers to our events for many of our clients across the years and they have been a massive hit. Not only due to their raw talent but the idea that this is specific to your event and your event only.
Why not research local buskers near you? You may be surprised by the amount of local talent available to hand!
Alternative Entertainment Ideas
Entertainment does not have to come in the shape of a band, in fact, walkabout entertainment and shows can be just as effective and memorable.
As your festival is going to be an open area, it is wise to consider walkabout entertainment so that guests do not have to be at one spot at a given time. Running orders are great and all but not over essential to some forms of entertainment, meaning it is very much a flexible way of guests being dazzled and amazed without pulling a hamstring to see it.
Now you know some of the basics about planning your private festival when it comes to the fun stuff. But you will also be smart to look at the essentials such as:
- Power – Where will power come from? Do you have a venue that has the necessary power supply, or would each element of your party need a generator?
- Toilets – Yes you really do need to consider this. As great as festivals are, the toilets are nothing to be desired. Perhaps this is where you better the major concerts and festivals buy organising something more on the luxury side. hand towels, soap and washbasins are the small features that leave your guests happy.
- Parking – Do you have sufficient space for everyone to park and if so who will be organising this. Nobody is impressed when some rouge guests decide their wheels are too clean to park in a certain spot, allowing chaos to ensue.
- Waste – Who is on clean up? Using a venue has its perks such as having a steady crew of staff who will cost for cleaning up after you and your guests. If you are looking to host your party on private land or even in your garden, then you must not forget what type of waste an event of this nature can accumulate.
- Health and Safety – This, however boring, is very important. You must take into account who will be onsite. Get someone who is qualified in first aid and make sure the access is ok for an ambulance if needed.
We speak from experience!
We have been privileged to plan some amazing festivals for private and corporate clients all over the UK and Europe.
Now get to work! And have a great time!
Get in touch with us today.
With over 15 years of experience, we have detailed knowledge of the events industry and have worked with all types of clients along the way. To get a quote or find out more about what we can do for you, get in touch with us today.Get in Touch