The Bad News Is…

Halloween is approaching scarily fast and the pressure is on to start your Halloween Party Planning!

The Good News Is…

The Julia Charles Event Management team are a team of Halloween Party Planning experts and we’ve put together some tips for planning your company Halloween party!

We have a long list of thrilling testimonials from our clients, so we thought we would share some of our Spooktacular top-tips, whether you’re planning your event solo or creepily curious about our event planning service!

al;ice in wonderland spooky chracters for hire

Step #1 – Pick the Theme for your Halloween event!

There are so many to choose from, but have some fun with it! The theme you decide on will influence every stage of your Halloween Party Planning.

Therefore, it’s best to be 100% confident with your decision!

If you are stuck for ideas, here are the places to seek inspiration:

  • Pinterest is the perfect tool for getting inspiration for your Halloween Party Planning! There are thousands of visuals, which are shared by others, and these can be used to create mood boards – this will help you share your vision with others. Find our Pinterest account here.

Step #2 – Choose Venue for your Halloween Event!

Halloween Venue Dressing space.
Halloween Venue Dressing space.

The venue is your main hub where your idea comes to life. Get creative with your location and do not restrict yourself due to your budget!

Of course, having a more generous budget is ideal, as you are freer to explore possibilities. Although do not be disheartened if this is not your situation. It is too easy to dismiss potential venues at first sight but look beyond an empty hall with scattered chairs. Transformations are not impossible and our events team thrive from achieving extreme makeovers, which you can find in our case studies section of the website.

When choosing a Halloween event venue, it is import to remember the following:

  • Is the venue practical?
  • Will the venue hold the number of guests attending?
  • Have you got permission to dress the venue, if so – are there restrictions?
  • Is the venue in a convenient location for guests?

Step #3 – Set the Date & Time and send Invitations

Now the venue has been decided, you are one step closer to the final stages of your Halloween Party Planning!

Once you have picked your date and time for your event, remember to give your guests plenty of notice prior to the event date. This will give people preparation to make any additional arrangements to be able to attend.

When preparing the guest list always refer back to the number of invited guests, as this is crucial when planning catering, travel arrangements and facilities needed on site.

Step #4 – Props + Décor

Bespoke Halloween Decorations we used to complete our Halloween venue dressing.
Bespoke Halloween Decorations we used to complete our Halloween venue dressing.
Bespoke Halloween decorations and props we used for a Halloween Marquee Party.
Bespoke Halloween decorations and props we used for a Halloween Marquee Party.

When the venue is confirmed and you have an idea of the layout for your set up. You will then need to think about the Halloween props and décor. The most cost-effective and convenient action to take would be to hire Halloween props.

If you are restricted for time and needed the help of our Halloween Party Planners, we would need a general idea of props you are interested in. Then we would simply send you over a variety of options of your preferred props, along with pricing.

When you have chosen your props, we are more than happy to dress your venue in a Halloween theme if this would make your event run smoother.

Step #5 – Halloween Entertainment

Scary event planner hire for halloween themed events in London and the UK
Scary event planner hire for halloween themed events in London and the UK
Pumpkin head dancers for hire
Pumpkin head dancers for hire – Halloween themed ballet dancers

Entertainers and performers are the life of the party! They bring the mood up and carry on the party throughout the night. Keep in mind your theme when arranging entertainment and we always recommend hiring interactive acts, as they are a huge hit with our clients!

We provide a wide range of professional entertainers, from walkabout acts, contortion acts, a scary meet and greet act or a full-on horror show, we can help provide suited entertainment based on the guests, and the screams are guaranteed!

Step #6 – Halloween Catering

Bespoke Halloween Prop decoration we used to complete the Halloween venue dressing service for our Horror themed event.
Bespoke Halloween Prop decoration we used to complete the Halloween venue dressing service for our Horror themed event.
The menu
Halloween themed ice creams and desserts

Halloween catering can be lots of fun compared to traditional catering. You can break the boundaries and get really creative with all types of dishes to wow your guests!

If you are unsure on what spooky treats to serve, our team of Halloween Party Planners love suggesting all things gory and delicious. We also have a cocktail mixology service, which is highly recommended for Halloween events. The experience is interactive and perfect for guests Instagram accounts, which showcases the success of your event!

If you would like to know more about our services or would like to ask our events team for advice. Please contact us, as we would love to hear from you!

Happy Halloween!

Get in touch with us today.

With over 15 years of experience, we have detailed knowledge of the events industry and have worked with all types of clients along the way. To get a quote or find out more about what we can do for you, get in touch with us today.

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